Club Assembly – 17 October 2013

District 3420/Club No. 28992


BULLETIN October 17, 2013

8 Rotarians attended. For details please refer to the List of Attendance.

Please refer to the List of Attendance.

6 Rotarians were absent with an apology. For details please refer to the List of Attendance.

Visiting Rotarians and Rotaract Members


SAA Martin Smyth
SAA Martin rang the bell and called the Club Assembly meeting to order.

President Gary Phair
President Gary welcomed members to today’s Club Assembly, the first of four required during this Rotary Year and announced that there will be a Community Service Community Meeting next Thursday, 24 October at 11.30; the Global Grant is application is complete (thanks to Axel and Jo) and now awaiting review and authorisation by the DG and PP DG Thomas Aquinas.

President Gary then outlined the agenda and topics for discussion for today’s meeting:

  • Meeting format and conduct
  • Projects
  • Fund raising
  • Membership and involvement

President Gary then opened the discussion up to the floor to the following comments.

I. Meeting format and conduct:
> Meeting format has not changed and is fine, just need more guest speakers;
> Lunch time, 12.30-2.00pm ok with members;
> Members are getting older and perhaps getting ‘burned out’ or moving on to other interests;
> Need a membership drive, members now too casual about membership;
> Help membership chair with a list of occupations to target (i.e. lawyer, veterinarian, hospital admin etc)
> Need more ‘doers’ only 16 of the 32 members are really active;
> Need to attract younger members – perhaps a facebook page;
> Try to involve Rotaract with secretary duties and help with social media;
> Unfortunately younger persons in mid-level management do not have the time to attend meetings;
> Now guests need to be invited to attend a meeting, perhaps have 1 week a month where anyone can join the meeting;
> Change front page of website with invitation to join a weekly meetings;

II. Projects
> Projects sometimes seem too far ‘from home’ and we should consider more in the immediate area;
> Club should consider the impact of participation in environmental projects when assessing potential projects as so many people need help individually;
> Environmental projects help the health and well being of the community and are needed for the sustainability of the economy;

III. Fund raising
> Tennis tournament is a lot of work for the funds generated but is good for the community and a good PR exercise but need help;
> Speaking of needing help, the fund raising community needs help with the fashion show next year;
> Golf tournament will be held sometime next year;

IV. Membership and involvement
> See point I above wherein this was discussed as well.

V. Other
> Check if Polio Plus donation generates a Paul Harris Fellow pin and if so to whom is it awarded.

After a lively discussion… it was time for the Sergeant At Arms.

Tickets for IDR 160,000 were sold. A gift certificate for one night’s accommodation at the Swiss Belinn Seminyak was won by PP Risto. Past winners owing prizes are reminded not to forget to make their contributions at forthcoming meetings.

Fines of IDR 40,000 were collected for all and sundry offenses.

With business concluded President Gary thanked one and all for their attendance before declaring the meeting closed at 2.00PM.

Next meetings/events.
24.10.2013 – Community Services Committee Meeting – RIN Lounge 11.00AM-12.30PM
24.10.2013 – Fellowship and lunch meeting at RIN 12.30-2.00PM
31.10.2013 – Fellowship and lunch meeting at RIN 12.30-2.00PM

06-08.12.2013 – ROTARY INSTITUTE, Taipei, Taiwan Registration Fee:US$180 Spouse: US$ 120
16-18.05.2014 – Rotary District 3420 Conference 2014, Makassar. Click for more information

Birthdays in October
Edward Naus, 02 October
Aru Santhiran, 31 October

Recurrent data information on next pages
Board of Directors and Service Chairs