COMMUNITY SERVICES COMMITTEE MEETING

21 January 2010

Minutes

The meeting commenced at 11:30 am on 21 Jan 2010. 

Items discussed:

1. Nunie proposed a project for a mobile clinic (details in attached).  The proposed project is for a mobile clinic to address a severe need for medical services in an area of Bedugul that has very limited access to lifesaving facilities.  She confirmed that 4 doctors have volunteered to staff the mobile clinic and the community will help support the operational costs of the clinic.

There were a number of questions regarding the funding of the project and ‘if’ the community could sustain the project as indicated.  Nunie was asked to come back to the committee after doing further research.

 She will present her findings at the next CS committee meeting to include – 1. a financial comparison of the total costs of the clinic compared to the income generated by the community.    (Chart a comparison of vehicle cost, operations and running expenses (oil, gas, maintenance, etc), replacement of medical supplies, payment for driver and others needed to fully function as a clinic, etc…. To…. Actual amounts that can be collected from the village). and 2.  she will provide a description of the medical services and use of the clinic as described by the doctors.

Nunie….please have 10 copies so members can review your findings.

1. Frank proposed support for a local orphanage. (see details attached)

The intent of this project is to provide funding for a one-off renovation of the orphanage in Semarapura.  The approximate cost is 50 mm Rp to be used for physical renovation of the orphanage building and facilities. 

There were several questions regarding the status of the orphanage.

Before making any decision, Frank will come back to the committee with information regarding the legal ownership of the orphanage and property, the status of children in the orphanage, who manages the orphanage, and the registration information for the foundation. 

1. Update from Ari on the HIV project status

After Ari and Dave presented the MOU and project overview to the head of the KPA, the KPA reviewed the documents and recommended several changes.  These changes will be reviewed by Ari and Georges who will revise the MOU.  If there are no conceptual changes, this new document will be presented to the KPA for signing. 

In addition, the milk feeding portion of the project will be separated from the original project and managed separately since the funding will not go through the KPA.  Ari and Georges will structure this part of the project. 

Ari will present these completed tasks to the committee at the next meeting in approximately 30 days. 

1. Open discussion

One additional project was presented for ‘research’.  Mimi volunteered to research the feasibility of helping support a local community in a recycling project.  The project would involve purchase of equipment to facilitate recycling plastic waste into useable plastic material that could then be sold for profit. 

Mimi will research and report back at the next meeting.

Meeting was adjourned at 12:45 pm.

COMMUNITY SERVICES COMMITTEE MEETING

MINUTES

DATE:  18 February 2010

TIME:  11:30 AM

VENUE:  Nikko Hotel

Meeting Minutes

The meeting was called to order at 11:35 am

1. Nunie sent an email saying she could not attend so her follow-up was not presented
2. Frank provided follow-up information to the previous discussion on the orphanage project. 
   1. It appears the orphanage is legally registered with an Indonesian foundation that exists and is recognized by the government.  He provided numerous documents to support the legal status of the orphanage, but they were not legible because of poor document quality.  He will attempt to acquire better copies.
   2. The open item is the legal ownership of the ‘property’.  Both Frank and Georges will attempt to review the documents and learn more about the ownership of the property. In addition, they will attempt to acquire a copy of the ‘land certificate’.
   3. Regarding the status of the children; The orphanage is for resident children who attend school at other sites.  Once the resident reach the age of 18 they must leave the facility. 
   4. A brief discussion was held regarding funding presuming that after we get the ownership issue resolved the Committee will approve the project.  Jo advised that there are sufficient funds in the budget for this project. Frank also mentioned that no cash will be dispersed to the orphanage; only materials specific to the project that will be purchased under his supervision.

3.  Mimi provided some details from her research into the possibility of a recycling project.  However, there are still many questions to be answered regarding the ‘concept’ of the project.

a. Dave will provide a specific list of questions to be answered and Mimi will pursue these before the next meeting.

b. In addition, it was suggested that Mimi contact Jeff Andersen who may be willing to assist her since he has a keen interest in Bali environmental issues.

4.  Ari did not attend the meeting so she could not provide details on the status of the HIV project.  However, Georges did indicate that changes had been made to the MOU and he needs Ari to review and discuss with the KPA.  The MOU is apparently ready for signing by RCBND president and the KPA.

The meeting was adjourned at 12:40 pm

1. In 1999 MG 13359 US$ 67,500.- for buying equipments and computer net work

2. in 2002 MG 20329 US$ 34,000.- for buying 2 Refrigerators

Our Club, in cooperation with a local Non-Profit Foundation has printed and distributed more than 1,000 colouring books to Elementary and Middle School children living in the the Nusa Dua area. These booklets focused on the potential dangers of drug abuse and HIV.

Currently two books, targeted at the grasss roots level are produced. They expalain the dangers of drug abuse and, in the case of HIV, offer guidance and direction to support groups. The club would like to expand its participation in this project by producing and distributing additional colouring books to schools throughout Bali. Additional books will be distributed through a wide network of supporters and government run health centers in rural villages.

More than 20,000 patients have been given eye examinations in villages throughout Bali. Free operations have been performed on more than 8,000 patients, of whom most were given intra-ocular lens implants. The project was extended until March 1996 with aid funding from the Australian Government.

The Rotary Clubs of Bali have extended further funding for the Mobile Eye Clinic. An Eye Hospital has been set up in Denpasar with complete equipment, including a new Jag Laser donated by Rotary Club Bali Nusa Dua and the Rotary Club of West Perth. In 1998 the program was transferred to the Indonesian Department of Health in Denpasar on a build-operate- transfer agreement.